Whether it’s for your company, family, or friends, it’s the ideal welcome back that everyone will need. Planning or hosting an event can be tough, as it requires a lot of planning and time management. But with these tips and tricks to help you, you’ll be on your way to planning the best event your guests will have ever had the pleasure of attending.
Before starting to plan anything at all for your event, figure out a sensible and realistic budget. There’s no point trying to organise everything only to find out halfway through that you’ve already blown the budget. Venue costs, decorations, and software for your event will probably take up most of the budget, so figure out how much the basics are before buying the less needed items.
Share the responsibilities
If you are planning an event that is slightly more upscale, then having other people there to offer opinions and helpful insights is key. Using an event production company like The KTS Group, for example, is a really good way to ensure that your event is smooth running and goes according to plan. The KTS group can offer as little or as much help as you need with your event and offer a full range of technical services, as well as bespoke creative productions too.
Finding a venue can be tough. There are a few elements to remember when looking around different venues. Can it hold the number of guests on the list? Is it within easy travelling distance of the people invited, and does it have nearby transport links? Does it have good security, or will you have to organise that? Do they offer any extra amenities? Are there any nearby hotels or B&Bs for guests to stay at after the event? Some venues offer audiovisual equipment too, so check beforehand at the quality of the tech.
Having a set theme is a great way to build attraction with your guests and make your event stand out to any other. It will also make the designing aspect of your event a lot easier, as being met with many different colours, patterns, and textures can be quite daunting. When thinking of a theme, think about your guests’ interests, company’s interests, or something so simple like the time of year it is. Yes, a black-tie event is classic and loved by many, but if you really want your event to shine, think of some more out of the box ideas.
Food and Drink
If you’re hosting a dinner, then one of the biggest factors is getting the food and drink right. Offering guests a range of meals is an instant winner, with lots of people having various dietary requirements and allergies. People tend to remember good food, so treat them with amazing quality dishes and refreshments. If you’re planning an event that isn’t necessarily centred around food, it is always a good idea to offer some in case your guests become hungry or haven’t eaten beforehand.
If at any point during the planning of your event, you become stressed or agitated, think of the end result. The more time and care put into an event, the more wonderful it will be. Your guests will be so appreciative of doing something enjoyable, especially after such an upsetting and tense few months in lockdown. After organising a special event, don’t fear that something will go wrong, enjoy yourself, as you will have earned it!